Manage the product catalog

The product catalog is the heart of AuraPOS. Each product is defined by a code, a name, a price, a VAT rate, and optionally a photo, a barcode, alternative prices and stock tracking.

Create a product

From the main menu, click Products then + New product. Fill in:

Name (required) — shown in the cart and on the receipt
Internal code — short ID (e.g. BAG001 for a baguette)
Barcode — automatically scanned by the USB reader
Sale price incl. VAT (Price 1) and VAT rate (per your country)
Category — to organize the catalog (Bakery, Drinks, etc.)
Photo — drag-and-drop or click to browse, automatically resized

The price excl. VAT is calculated automatically from the price incl. VAT and the rate. You can also enter the excl. VAT and let AuraPOS compute the incl. VAT.

Multi-pricing (4 tiers per product)

If the option Multi-pricing enabled is checked in Settings > Other options, each product accepts up to 4 different prices (Price 1 to Price 4). Typical use cases:

Standard rate vs "loyal customer" rate
On-premise (with service) vs takeaway (HORECA)
Individual vs business

The applied price depends on the pricing profile of the customer associated with the sale. Without a customer (counter sale), it's always Price 1.

Categories and subcategories

Defined in Products > Categories. They serve to:

Visually organize the touch grid (one tab per category)
Filter sales reports by category
Apply a background color to product cards

Colors are customizable in hex format (#7C6EF7).

Track stock

To enable stock tracking on a product:

In the product card, check Track stock
Enter the initial stock
Define a low stock threshold (e.g. 5 units)

On each sale, the stock is automatically decremented. When the stock falls below the threshold, AuraPOS displays an alert at startup and in the Products menu.

⚠️ Stock can go negative (sale accepted even with no stock available). To forbid sales without stock, enable the option Block sale if stock insufficient in the settings.

Import / export the catalog

From Products > Tools:

Export to Excel: generates an .xlsx file with all columns (handy to bulk-edit in Excel and re-import)
Import from Excel: takes an .xlsx in the same format. Existing codes are updated, new ones added.

Tips

EAN-13 barcode: if your product has no official barcode, AuraPOS can generate a local one in internal format (AURA-XXXXX).
Quick search: type the first letters of the name in the search bar of the Products menu.
Bulk edit: select multiple products with Ctrl+click, then use Edit selection to change VAT, category, or apply a percentage increase/decrease on all prices at once.
Photos: recommended size 600×600 px. AuraPOS auto-resizes to 300 px to save disk space.